Whether with loved ones or at business, successful and pleasant relationships depend on effective communication. Your communications’ wording can have a significant impact on how your intentions are understood. Although “just so you know” is a popular expression, it might not always capture the warmth, compassion, or consideration you like to convey. In order to seem more thoughtful and compassionate in your talks, we will look at 20 alternatives to “just so you know” in this post.
What Is Meant by “Just So You Know?”
The phrase “just so you know” is used to introduce information that may not be urgent but is nonetheless worthwhile to share. Even if it doesn’t immediately effect the audience, it’s frequently utilised to introduce something they might need to know. It’s a method of sharing information, updates, or specifics without necessarily anticipating a prompt response.
What Does “Just So You Know” Mean in a Professional or Polite Way?
Despite being neutral in most contexts, “just so you know” can occasionally come across as overly informal in formal or professional settings. A more polished or considerate option can be preferable depending on the situation, particularly if you want to make sure you come off as respectful and kind.
The Benefits and Drawbacks of Saying “Just So You Know”
Benefits:
- Clear communication is a plain and easy method of information sharing.
- Non-intrusive: The recipient is free to analyse the information at their own pace without being asked to respond.
Drawbacks:
- Lack of warmth may come out as cold or soulless.
- Overused: In some situations, its widespread use may come across as sloppy or generic.
Alternatives to “Just So You Know”
1. Just Wanted to Let You Know
This is an easygoing way to pass along information without making it sound urgent. It’s like saying, “Here’s something you might want to be aware of,” but in a warmer tone.
Example: Just wanted to let you know I’ll be out of town next week.
Best for: Friendly, casual updates.
2. I Thought You Should Know
This phrase gently signals that what you’re sharing might be important or useful. It shows thoughtfulness and consideration.
Example: I thought you should know your meeting’s been rescheduled.
Best for: When the person may need to take action or plan ahead.
3. Just a Heads Up
A casual way to give someone advance notice. It’s often used when something is coming up they should be ready for.
Example: Just a heads up, the deadline’s coming up fast.
Best for: Friendly reminders or informal alerts.
4. I Wanted to Make You Aware
Slightly more formal, this version is still polite and respectful. It works well when you’re sharing something that needs a bit of attention.
Example: I wanted to make you aware that your application’s been approved.
Best for: Professional or thoughtful updates.
5. Just to Keep You Informed
This keeps things neutral and professional. You’re not asking for a response, just making sure they’re in the loop.
Example: Just to keep you informed, the project schedule has been updated.
Best for: Work-related or logistical updates.
6. Wanted to Share With You
A warmer way to introduce something you think is meaningful. It adds a personal touch.
Example: I wanted to share with you the latest project updates.
Best for: Conversations where you want to show care or interest.
7. For Your Information
Straight to the point, this phrase is practical and clear. It’s often used when you’re passing along useful facts.
Example: For your information, I’ve contacted the vendor.
Best for: When you need to convey something straightforward and factual.
8. Just to Let You Know
Very casual and friendly, great for everyday communication. It softens the delivery of an update.
Example: Just to let you know, I might be a little late tonight.
Best for: Quick, informal notes to keep someone posted.
9. In Case You Didn’t Know
This feels more relaxed and can even be a little playful, depending on your tone.
Example: In case you didn’t know, the meeting’s been moved to Thursday.
Best for: Casual reminders or new info someone might’ve missed.
10. I Just Wanted to Give You a Quick Update
This makes it clear you’re only offering a brief update, with no urgency.
Example: Just wanted to give you a quick update on the proposal status.
Best for: Light-touch communication at work or in casual settings.
11. Just Wanted to Point Out
Helpful when you need to mention something, but want to avoid sounding forceful.
Example: Just wanted to point out that the report’s due next week.
Best for: Gently drawing attention to something.
12. Thought You Might Like to Know
This one adds a personal and friendly tone. It suggests you’re thinking of the other person’s interests.
Example: Thought you might like to know we got the green light for the project.
Best for: Sharing good or relevant news.
13. Just Wanted to Keep You in the Loop
Helps someone feel included and informed. It’s commonly used in team settings.
Example: Just wanted to keep you in the loop about the upcoming meeting.
Best for: Professional communication or group projects.
14. I Thought You’d Appreciate Knowing
This is thoughtful and intentional. It shows you care about what’s important to the other person.
Example: I thought you’d appreciate knowing that we’ve added a new team member.
Best for: When the information has personal or positive value.
15. I Wanted to Give You a Heads Up
Slightly more direct than “just a heads up,” this version feels proactive and considerate.
Example: I wanted to give you a heads up that the office will be closed tomorrow.
Best for: Situations where someone might need to prepare.
16. Just to Let You In on Something
This feels inclusive, like you’re letting someone in on something not everyone knows yet.
Example: Just to let you in on something—the event’s been postponed to next month.
Best for: Friendly updates or insider info.
17. Just Sharing This Information With You
Clear and neutral, this simply delivers the facts without emotion.
Example: Just sharing this information with you the meeting’s rescheduled.
Best for: Professional or direct updates.
18. Just So You’re Aware
A polite way to flag something important. It often carries a bit more formality.
Example: Just so you’re aware, the deadline has been moved up.
Best for: When someone needs to stay alert or adjust plans.
19. I Wanted to Make Sure You Knew
Caring and intentional, this lets someone know you’re looking out for them.
Example: I wanted to make sure you knew I finished the task already.
Best for: Ensuring clear communication, especially when follow-up matters.
20. Just Wanted to Fill You In
Friendly and casual, this works well when you’re catching someone up.
Example: Just wanted to fill you in on the latest project updates.
Best for: Giving someone the gist of what they’ve missed.
Conclusion
Using thoughtful alternatives to “just so you know” can improve how your message comes across whether you’re sending a work update, sharing news with a friend, or keeping a colleague informed. Small changes in phrasing can make your communication feel more intentional, warm, and human.
