Finding the appropriate words to express consideration and care can make a big difference when writing business messages. Your message will seem more intimate and sympathetic if you use something other than “please note,” which is particularly helpful in business correspondence. Here, we’ll look at 15 original methods to express “please note” that will make your messages stand out and give a personal touch.
“Please Note”: What Does It Mean?
The formal phrase “please note” is frequently used in emails, reports, and announcements to draw attention to anything significant in a message. Usually, it is employed to draw attention to certain characteristics that need special attention or awareness. Nonetheless, employing a different language might express this information with more consideration and sensitivity, fostering goodwill and projecting professionalism.
Is Saying “Please Note” Professional or Courteous?
Yes, using “please note” is courteous and professional. It is commonly used in professional and commercial communication to help communicate important data without coming across as too direct. Nevertheless, utilising alternatives might improve the tone of your writing by demonstrating your reader’s respect and attentiveness.
Benefits and Drawbacks of Using “Please Note”
Benefits of Using “Please Note”
- Direct and Clear: Highlights crucial information quickly.
- Professional Tone: Appropriate for a variety of contexts, courteous and formal.
- Effective Attention Grabber: Summarises important points without using too much language.
- Courteous and polite: This keeps the tone upbeat while adding a dash of respect.
- Versatile: Works with presentations, emails, reports, and more.
The Drawbacks of Using “Please Note”
- Lacks Warmth: In amicable situations, it may seem impersonal.
- Common and Overused: This can come out as monotonous or uninspired, particularly in formal writing.
Alternatives to “Please Note”
1. For Your Awareness
This phrase is a polite way to highlight information you think the reader should know. It’s not urgent, but it’s still worth noting. You might use it when sharing a helpful update or change.
Example:
“For your awareness, the meeting has been moved to 3 PM.”
2. Kindly Be Advised
A courteous and respectful way to draw someone’s attention to an important detail or update. Often used in formal communication.
Example:
“Kindly be advised that our office will be closed next Friday.”
3. Just a Heads-Up
A more casual way to give someone advance notice. It keeps the tone friendly and informal, especially when writing to colleagues you’re familiar with.
Example:
“Just a heads-up, traffic might be heavy near the venue tomorrow.”
4. Please Keep in Mind
A gentle reminder to help someone remember something important. It’s polite and works well in both casual and professional settings.
Example:
“Please keep in mind that the report is due by Thursday.”
5. Important to Note
This phrase highlights key details that shouldn’t be overlooked. It’s direct, but still maintains a respectful tone.
Example:
“It’s important to note that registration is required for the training session.”
6. Bear in Mind
A friendly way to remind someone to consider something as they move forward. Slightly informal, but still respectful.
Example:
“Bear in mind that shipping times may vary during the holidays.”
7. Worth Noting
This is a subtle way to point out information that could be useful, even if it’s not immediately urgent.
Example:
“It’s worth noting that the offer expires at the end of the month.”
8. Just a Reminder
A simple and friendly nudge to recall something the person likely already knows. Ideal for follow-ups.
Example:
“Just a reminder, submissions are due this Friday.”
9. Kindly Remember
A warm, polite way to encourage someone to keep specific details in mind. Often used in formal messages.
Example:
“Kindly remember to submit your timesheets by Thursday.”
10. Allow Me to Draw Your Attention
A formal and respectful way to point out an important detail or change. Common in official or professional settings.
Example:
“Allow me to draw your attention to the updated policy guidelines.”
11. This Is to Inform You
A clear and direct way to share information. Best used when formality and clarity are key.
Example:
“This is to inform you that your request has been approved.”
12. Let It Be Known
A firm and formal phrase for making announcements or setting expectations.
Example:
“Let it be known that late entries will not be accepted.”
13. Take Note
Short and to the point, this phrase works well when you need someone to pay attention to a specific update.
Example:
“Take note that the meeting has been moved to Room B.”
14. For Your Information
A neutral way to share relevant details without expecting any action in return.
Example:
“For your information, the system upgrade is scheduled for next week.”
15. Let Me Remind You
This phrase helps reinforce information in a friendly, courteous way, especially in follow-up messages.
Example:
“Let me remind you that the deadline is coming up soon.”
In Summary
Choosing the right phrase can improve how your message is received—whether you’re giving a heads-up, sharing a reminder, or making an announcement. These alternatives to “Please note” let you adapt your tone depending on the audience and situation, while keeping your communication clear and considerate.
