Effective communication is crucial, whether you’re writing a formal email or delivering an important message. The words you choose can greatly influence how your message is received. Using alternatives to the phrase “This is to inform you” can make your communication feel more personal, engaging, and thoughtful while still maintaining professionalism. In this article, we will explore 30 different ways to convey the same message, allowing you to communicate in a warmer and more considerate way.
What Does “This Is to Inform You” Mean?
The phrase “This is to inform you” is a formal expression often used to relay information or notify someone about something significant. It serves as an introductory statement to communicate facts or updates clearly. However, there are various ways to express this idea, depending on the context and tone you wish to convey.
Is It Professional or Polite to Say “This Is to Inform You”?
While the phrase “This is to inform you” is professional, it can sometimes come across as too formal or impersonal. In situations where you want to appear more approachable or empathetic, choosing a softer or more personable alternative can be more effective. Understanding the tone and purpose of your communication can guide you in selecting the most suitable phrase.
Advantages and Disadvantages of Using “This Is to Inform You”
Advantages:
- Clarity: It is straightforward and eliminates ambiguity.
- Formality: It ensures a professional tone in official communications.
Disadvantages:
- Lack of warmth: The phrase may sound distant or cold, making it less ideal for informal or sensitive situations.
- Overuse: Repeatedly using the same phrase can make your communication sound robotic or formulaic.
Alternatives to “This Is to Inform You”:
1. I Wanted to Let You Know
Meaning: A casual yet professional way to share information.
Example: “I wanted to let you know that the meeting has been rescheduled.”
Best Use: Ideal for informal or semi-formal settings.
Tone: Friendly and informal.
2. Please Be Aware
Meaning: A polite, direct way to highlight important information.
Example: “Please be aware that the office will be closed tomorrow.”
Best Use: For urgent or important notifications.
Tone: Neutral and professional.
3. Just to Update You
Meaning: A gentle and friendly way to provide information.
Example: “Just to update you, the report has been completed.”
Best Use: For providing updates on ongoing projects.
Tone: Casual and friendly.
4. For Your Information (FYI)
Meaning: A straightforward way to share information without expecting immediate action.
Example: “For your information, the event has been postponed until next week.”
Best Use: Ideal for non-urgent updates or background information.
Tone: Neutral and formal.
5. I Thought You Should Know
Meaning: A more conversational way to share important news.
Example: “I thought you should know that the deadline has been extended.”
Best Use: When you believe the information is relevant or helpful to the recipient.
Tone: Casual and considerate.
6. I’d Like to Inform You
Meaning: A formal, courteous way to relay information.
Example: “I’d like to inform you that your application has been approved.”
Best Use: In formal emails or official announcements.
Tone: Professional and polite.
7. Just So You Know
Meaning: A light and informal way to share information.
Example: “Just so you know, the meeting has been moved to 3 PM.”
Best Use: For informal settings where you don’t need to sound overly formal.
Tone: Casual and conversational.
8. I Would Like to Bring to Your Attention
Meaning: A formal way to make someone aware of an important issue.
Example: “I would like to bring to your attention that the policy has changed.”
Best Use: Ideal for more formal or serious communications.
Tone: Formal and polite.
9. Kindly Note
Meaning: A polite, slightly formal way to alert someone to important information.
Example: “Kindly note that the report is due by Friday.”
Best Use: Perfect for formal or business communication.
Tone: Respectful and polite.
10. I’d Like to Make You Aware
Meaning: A polite way of indicating that you are providing someone with relevant information.
Example: “I’d like to make you aware of the upcoming changes to the schedule.”
Best Use: Useful when you want to emphasize the importance of the information.
Tone: Professional and considerate.
11. I Would Like to Let You Know
Meaning: A slightly more personal and informal way to inform someone.
Example: “I would like to let you know that the report is now available for review.”
Best Use: Ideal for conveying updates in a professional yet approachable manner.
Tone: Warm and friendly.
12. This Is to Notify You
Meaning: A formal alternative to convey a more official tone.
Example: “This is to notify you that your application has been received.”
Best Use: Suitable for formal, business-related communication.
Tone: Formal and neutral.
13. I Am Bringing This to Your Attention
Meaning: A slightly more engaging way to point out something important.
Example: “I am bringing this to your attention because it’s important for the upcoming project.”
Best Use: Ideal for highlighting information that requires the recipient’s focus.
Tone: Engaging and professional.
14. I Wanted to Make You Aware
Meaning: A personal and polite way to share information.
Example: “I wanted to make you aware that we have a team meeting tomorrow morning.”
Best Use: Best for casual yet professional contexts.
Tone: Personal and polite.
15. Just a Heads Up
Meaning: A casual, friendly way to provide someone with a brief notice.
Example: “Just a heads up, we might need to reschedule our meeting.”
Best Use: Perfect for informal communications or when you want to sound approachable.
Tone: Casual and informal.
16. I Wish to Inform You
Meaning: A formal way of stating your intention to communicate information.
Example: “I wish to inform you that the meeting has been canceled.”
Best Use: Suitable for formal, official communication, such as notifications and announcements.
Tone: Formal and courteous.
17. I Am Writing to Notify You
Meaning: A clear, formal phrase that specifies the purpose of the communication.
Example: “I am writing to notify you about the updated office policies.”
Best Use: Ideal for emails and formal letters.
Tone: Formal and direct.
18. Please Take Note
Meaning: A polite yet slightly assertive way to emphasize information.
Example: “Please take note that the office will be closed for the holidays.”
Best Use: Best for formal notifications where the recipient needs to act on the information.
Tone: Polite and direct.
19. I Just Wanted to Inform You
Meaning: A casual, friendly way to inform someone of something.
Example: “I just wanted to inform you that the team lunch is scheduled for next Friday.”
Best Use: Best for casual, non-urgent updates.
Tone: Casual and conversational.
20. I Am Here to Inform You
Meaning: A formal way to let someone know that you are providing them with information.
Example: “I am here to inform you that the project deadline has been extended.”
Best Use: Suitable for formal, authoritative communication.
Tone: Professional and authoritative.
21. Allow Me to Inform You
Meaning: A polite and formal way of offering information.
Example: “Allow me to inform you that the meeting will start at 10 AM sharp.”
Best Use: Ideal for situations where you want to sound polite and respectful.
Tone: Formal and respectful.
22. I’m Letting You Know
Meaning: A simple and informal way to share information.
Example: “I’m letting you know that the report is ready for your review.”
Best Use: Suitable for more casual or personal communication.
Tone: Informal and friendly.
23. Just To Keep You Informed
Meaning: A phrase that implies the recipient should stay updated.
Example: “Just to keep you informed, the project is progressing as scheduled.”
Best Use: Ideal for sharing regular updates or tracking progress.
Tone: Neutral and professional.
24. I Would Like to Notify You
Meaning: A formal and courteous way to inform someone.
Example: “I would like to notify you that your application has been successfully submitted.”
Best Use: Useful for formal business communication and notifications.
Tone: Formal and courteous.
25. For Your Consideration
Meaning: A polite and slightly formal way of suggesting someone should take the information into account.
Example: “For your consideration, I have attached the revised contract.”
Best Use: Best for situations where the recipient may need to act on or reflect upon the information.
Tone: Professional and considerate.
26. I Just Wanted to Let You Know
Meaning: A casual and thoughtful way of sharing information.
Example: “I just wanted to let you know that your meeting request has been approved.”
Best Use: Ideal for casual or informal communication where warmth is needed.
Tone: Warm and friendly.
27. I Am Honored to Inform You
Meaning: A respectful and formal phrase used to convey good news.
Example: “I am honored to inform you that you have been selected for the position.”
Best Use: Perfect for formal or congratulatory communication.
Tone: Respectful and formal.
28. It Is My Pleasure to Inform You
Meaning: A formal and polite way to share information.
Example: “It is my pleasure to inform you that your request has been approved.”
Best Use: Ideal for formal and positive updates.
Tone: Polite and formal.
29. I Would Like to Advise You
Meaning: A formal way to offer guidance or advice.
Example: “I would like to advise you that the best course of action is to delay the project.”
Best Use: Suitable for advisory or directive communication.
Tone: Professional and thoughtful.
30. I Would Like to Notify You
Meaning: A polite, formal expression for conveying information.
Example: “I would like to notify you that your appointment has been confirmed.”
Best Use: Ideal for formal communications and notifications.
Tone: Formal and courteous.
Conclusion
Choosing the right way to express “This is to inform you” can enhance the tone of your communication. Whether you’re aiming for formality, a friendly tone, or a more empathetic approach, using alternative phrases helps make your message clearer, more engaging, and more considerate.
By taking into account the context and your relationship with the recipient, you can choose the most suitable expression to ensure your message is both effective and well-received.
